Workplace Strategy
In all companies, the growth in the number of personnel leads to an increase in the surface area of work spaces that directly impacts in the associated costs. Furthermore, employees' expectations are increasingly higher, aspiring to an agile, safe work environment with different spaces to concentrate, meet and collaborate.
Since people are the crucial factor for the success of an organization, implementing an effective workplace strategy becomes key to address the challenges. constant challenges of the corporate sector.
Have you ever wondered what your company seeks to achieve and how it plans to do it?
An organization's strategic decisions are transmitted through formal and informal communication channels. Effective communication undoubtedly produces a positive impact, reflected in the commitment of collaborators. Conversely, poor communication, often characterized by inconsistent or unclear messages, can lead to misunderstandings that impact a company's ability to fulfill its purpose.
The Workplace Strategy is a conscious planning aimed at aligning processes and the work environment with corporate objectives . Since there is no universal "blueprint" strategy, its design must adapt to the unique culture of each company, requiring an in-depth analysis of its current situation.
The effective development of this strategy can enhance the success of companies by designing a work environment that encourages commitment to organizational values.
However, it is important to highlight that the design of this strategic planning involves a prolonged process with clear and achievable objectives, where communication plays a prominent role in guaranteeing success.
The process is divided into 5 Phases:
Phase 1 - Establish corporate objectives: To define the global strategy, the business context must be considered. The objectives must be clear and agreed upon in a specific period, reflecting on the current and future priorities of the company.
Phase 2 - Define the work modality: The strategy must be proactive and based on dialogue with collaborators. Company-wide surveys are essential to understand remote or in-person work preferences, as well as specific services and requirements.
Phase 3 - Survey the current workspace: As a priority, a complete inventory of the workspace must be carried out and understand its current operation. Aspects such as space utilization, operating costs, safety, regulations and employee satisfaction must be thoroughly evaluated.
Phase 4 - Specify scope and implementation timelines: Document in detail the approach the company will take to get from point A to point B. The strategy should be specific, considering factors such as cost reduction and employee well-being.
Phase 5 - Communicate assertively: Successful implementation requires teamwork. Communicating objectives clearly and visibly, with easy-to-understand language, ensures everyone's commitment. Feedback from interested parties and sponsors complements the strategy, guaranteeing the achievement of objectives.
No team leader or collaborator can commit to the strategy if they do not know its objectives and reasons. Therefore, it is essential to clearly publish the objectives in a visible place, using easy-to-interpret language and maintaining open channels for consultation during implementation.
The next crucial step will be to bring together the people and tools necessary to bring to life this strategy that, when implemented effectively, can transform the work environment into a driver of business success.
In MP Workplaces SA We recommend communicating the strategy to employees in a general meeting and/or in team meetings to explain in detail what the future of the workplace will look like and why these changes are being implemented. The more participation there is in these meetings, the greater the chances of success of the plan.